NEW FILINGS, HEARING SCHEDULES AND
CLERK'S OFFICE SERVICES
The Clerk’s Office is located in the Commission’s Chicago office at 130 East Randolph Drive, Suite 800. The Clerk’s office open from 8:30 a.m. to 4:30 p.m., on all days except Saturday, Sunday and Commission Holidays. You may contact the Clerk’s Office by telephone at the Commission’s general phone number (312) 565-2600, or within Illinois, at 800-826-8625. The Clerk’s Office facsimile number is (312) 565-1806. Pleadings and other papers may not be filed by facsimile with the Clerk's office.
The Clerk of the Commission maintains files consisting of pleadings, records, documents, evidence, reports of proceedings and other papers filed in ARDC proceedings before the Supreme Court, the Review Board, the Hearing Board, and the Client Protection Program.
Pleadings, motions, notices and all other papers relating to proceedings before the Hearing and Review Boards must be submitted for filing by mail or in person at the Clerk’s Office, Attorney Registration and Disciplinary Commission, One Prudential Plaza, 130 East Randolph Drive, Suite 800, Chicago, Illinois 60601. A filing received in the Commission's Springfield office, either by mail or in person, will be forwarded to the Clerk’s Office in Chicago and treated as received on the day the filing was received in the Springfield office.
The Clerk's file related to disciplinary proceedings becomes a matter of public record upon the filing of the proof of service indicating that the complaint has been served upon Respondent. The complaint, Reports of the Hearing or Review Boards, and other documents filed in the Clerk's file after the service of the complaint are a matter of public record, unless subject to a order sealing them. Click Commission Policy regarding motions for Sealing of Documents for procedures regarding motions to seal documents. The Clerk’s file related to disability proceedings remains confidential unless and until the case is filed in the Supreme Court.
Public files maintained by the Clerk of the Commission may be viewed in the Clerk’s Office within the Commission's Chicago office at 130 East Randolph Drive, Suite 800. You may make a request to view a file in person, by facsimile at (312) 565-1806, by telephone at (312) 565-2600, or by mail to the Commission’s Chicago office. Closed files located in our storage facility may require two days notice before being available for viewing. The Clerk’s office has a file room for examination of files. Files may not be taken apart or removed from the file room. A computer is available in the file review room for conducting research of disciplinary decisions.
The Clerk’s staff will provide photocopies of public papers in the Clerk's files. Requests for photocopies may be made by mail addressed to the Clerk, Attorney Registration and Disciplinary Commission, 130 East Randolph Drive, Suite 800, Chicago, Illinois 60601, by facsimile (312-565-1806), by telephone (312-565-2600) or in person at the Commission's Chicago office. Certified copies are available upon request. The cost for photocopying is 10 cents per page.
The Clerk’s Office maintains a list of attorneys who have handled a number of ARDC litigation matters. Inclusion of a lawyer’s name on the list does not constitute the Commission’s endorsement of the lawyer. A copy of the list is available by contacting the Clerk’s Office. A request may be made by mail addressed to the Clerk, Attorney Registration and Disciplinary Commission, 130 East Randolph Drive, Suite 800, Chicago, Illinois 60601, by facsimile (312-565-1806), by telephone (312-565-2600), or in person at the Commission's Chicago or Springfield office.
ARDC maintains facilities for Hearing Board proceedings and Review Board oral arguments at both its Chicago and Springfield offices. The Chicago hearing facility is located at the Commission's offices at 130 East Randolph Drive, Suite 800. The Springfield office is located at 3161 West White Oaks Drive, Suite 301, Springfield, Illinois 62704. Hearings are open to the public, with the exception of disability proceedings. Videotaping and photography are not permitted during a Hearing or Review Board proceeding. The Clerk’s Office records Review Board oral arguments on audio tape. No other audio tape recording is allowed.
The Hearing Board is comprised of members appointed for annual terms by the ARDC Commissioners. The Commission appoints a lawyer as Chair of the entire Hearing Board. The Hearing Board Chair has oversight responsibility for the panel member assignment system, oversees the progress of the Hearing Board docket, makes recommendations to the Commission regarding Hearing Board membership, and makes recommendations to the Commission for hiring lawyers who provide support to the Hearing Board.
The Hearing Board acts in three-member panels comprised of a lawyer chair, another lawyer member, and one nonlawyer member. You may access the Hearing Board roster by clicking Commission Directory. Upon the filing of a formal complaint before the Hearing Board, the Clerk uses a computerized selection system to assign a Hearing Panel Chair to the case. The system was established pursuant to Commission direction and the Clerk implements the assignment system under the supervision of the Hearing Board Chair.
A Hearing Panel Chair is responsible for presiding over prehearing aspects of the case. When the case is ready for a contested hearing or consent disposition, the Clerk's office assigns a lawyer member and a nonlawyer member to the panel through the same computerized selection process. All assignment orders are filed by the Clerk and served upon the parties.
Pre-hearing conferences are held pursuant to order of the hearing panel Chair, who presides over the conference. Counsel for the parties are required to participate in the conferences. The objective of a pre-hearing conference is to address issues prior to the hearing so that the hearing may proceed fairly and efficiently. Click on Commission Rule 260 for further information. Pre-hearing conferences may be held by telephone or in person, but are frequently conducted by telephone. The Clerk is responsible for initiating the telephone call for a pre-hearing conference. In-person pre-hearing conferences may be held at the Chicago’s Commission’s office located on the 8th floor or at the Commission's Springfield office. Upon written request to the Clerk, pre-hearing conferences are transcribed by certified shorthand reporters and the original transcripts are ordered and maintained with the file in the Clerk’s Office. At the conclusion of each pre-hearing conference, counsel for Adjudication or Clerk’s personnel will prepare a draft order pursuant to directions from the panel chair. After the Chair signs the order, the Clerk will file and serve the order upon the parties.
Pursuant to the direction of a hearing panel chair, Counsel for Adjudication assists hearing board members in drafting pre-hearing conference orders and reports of the Hearing Board. Adjudication counsel are retained by the Commission upon recommendation of the Hearing Board Chair, who supervises them.
Review is initiated by filing a Notice of Exceptions with the Clerk of the Commission. Upon the filing of a Notice of Exceptions, the Clerk will prepare the Certification of Record. The certified record is bate-stamped and is divided into the common law record (gray cover), the report of proceedings (red cover) and the exhibits. The Clerk advises the party whose brief is next due that the record is available. A party is required to sign a receipt for the record. The parties are required to cite to the certified record in their respective briefs. The party must return the record prior to the filing of the party’s brief. By Administrative Order, dated May 12, 1995, the Review Board has directed the Clerk to refuse to accept for filing any brief submitted without the return of the certified record.
After the filing of the appellant's reply brief and if either party has requested oral argument, the Clerk will enter an order scheduling oral argument. A copy of the order is served upon the parties. Ordinarily, the Review Board meets on the second Friday of each month and commences oral arguments at 9:30 a.m. In some instances, the Review Board will also hear arguments commencing at 11:00 a.m. No more than three (3) cases will be heard at one time. Pursuant to the direction of the Review Board, the Clerk creates an audiotape of oral arguments. The tape is maintained for the Review Board’s internal use. The tape may not be released, unless the Review Board allows a motion establishing good cause.
The Review Board consists of nine attorneys who are appointed by the Supreme Court. Click Commission Directory to see the roster of Review Board members. The Court designates one member as the Chair of the Review Board. Review Board members serve without compensation. The Review Board acts in three-member panels. After the filing of the appellee’s brief, the Clerk selects the panel by use of a computerized panel assignment system as authorized by Commission and the Review Board. If oral argument is scheduled, the panel assignment order is posted in the Clerk’s file review room one half-hour prior to the scheduled oral argument. Otherwise, there is no separate notice of the panel assignment. Review Board reports reflect which members comprise the panel that decided the case.
The Commission retains and compensates lawyers to assist the Review Board in the drafting of its reports and recommendations. The Commission makes the hiring decision upon recommendations submitted by the Review Board.
Supreme Court Rule 730 provides for registration of group legal services plans. Plan registration does not signify approval of the plan. Rule 730(d) provides that neither the Commission nor the Administrator shall approve or disapprove of a plan for group legal services or render any legal opinion regarding any plan. No registration fee is charged.
The Clerk's office coordinates the annual registration of group legal service plans. The Clerk maintains the plan filings and an index for all registered group legal services plans. The plan registration year begins on July 1 and continues through June 30 of the following year. The Clerk mails renewal registration forms in May of each year. Any questions regarding registration or how to obtain copies of any plan should be addressed to the Clerk’s Office at 312-565-2600, or by facsimile at (312) 565-1806, or by mailing the request to the Clerk, Attorney Registration and Disciplinary Commission, 130 East Randolph Drive, Suite 800, Chicago, Illinois 60601.
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